Privacy Policy


The software platform this website runs on and associated technology operations are provided by Bang the Table Pty Ltd. Click this link for the Privacy Policy governing their service.

What personal information we collect

Profile Information

We collect information from you when you register to use this site. This includes your email address and additional demographic information as provided by you on the registration form.

Please note that you are able to browse any publicly accessible sections of this website completely anonymously without signing up.

Engagement Information

The content you create as part of your interactions with this website. These can include responses to surveys, comments on discussion forums, or any of the other engagement opportunities available here.

Usage Information

We collect information about your usage of the site, such as pages visited, documents downloaded, etc.

How we use the information we collect

We collect this information in order to:

  • analyse and interpret it to help meet our objectives and obligations;
  • communicate information to you about engagement opportunities, events and other initiatives; and
  • respond to enquiries and otherwise engage with stakeholders.

External links

Our website may contain links to other websites. Those links are provided for convenience and may not remain current or be maintained. We are not responsible for the privacy practices of linked websites and we suggest you review the privacy policies of those websites before using them.


While no online service is completely secure, we work very hard to protect information about you against unauthorized access, use, alteration, or destruction, and take all reasonable measures to do so.

Requesting access or correcting your personal information

Subject to applicable local laws and regulations, you may have some or all of the following rights with respect to your personal data:

  • to access your personal data and to rectify any inaccuracies within that personal data;
  • to request for the erasure of your personal data residing with us;
  • to request your personal data in portable, machine-readable format; and
  • to withdraw your consent to our processing of their personal data.

If you wish to contact us to with a request relating to personal information we hold about you, please contact us using the contact details set out below including your name and contact details. We may need to verify your identity before providing you with your personal information.

In some cases, we may be unable to provide you with access to all your personal information and where this occurs, we will explain why. We will deal with all requests for access to personal information within a reasonable timeframe.

The Councils' Local Development Plan privacy notice

When you make a comment on the Local Development Plan we need to process some of your personal information.

Information collected

When you make a comment or objection to a Development Plan consultation we will ask for 
  • your name
  • address
  • contact details
Some of this information will be made available to the public such as your name, however we will not publish your address or contact details.

Agencies we might share your information with

We consult widely depending on the scale and complexity of the Development Plan and may share your information with the following:
  • Colchester Borough Council/Tendring District Council
  • Neighbourhood Planning Groups
  • Parish Council

The purpose and lawful basis for processing

The lawful basis for the processing of your personal data is legal obligation. The requirement to consult statutory consultees on the Development Plan are contained in the Town and Country Planning (Local Planning) (England) Regulations 2012 and The Neighbourhood Planning Regulation 2012.

Length of time we keep your information

As data related to Statutory Planning Policy consultations forms part of the public record, it will be retained for 15 years before it is archived/stored permanently. Anyone registered on the Local Plan Consultation database without a logged representation will automatically be requested to confirm their wish to remain on the database periodically, and records will no longer be retained where they do not opt in.

How we protect and store your personal data 

We take the confidentiality of personal information very seriously and use recognised security and access controls to protect your information from unauthorised access, loss, misuse, alteration or corruption. We have procedures and processes in place to ensure that your personal information is managed appropriately.

Your information may be held outside of the UK. Where this is the case, we ensure that additional measures are in place to protect your data and to ensure that we continue to comply with data protection requirements.

This Privacy Notice should be read in conjunction with Tendring District Council's Privacy Policy and Colchester Borough Council’s Privacy Policy